1. Abstract Presentation Instructions and Guidelines
The presentation format has been changed this year in order to accommodate substantially more presentations and submissions to the American Journal of Surgery.
We are asking presenters, discussants, and closers to be brief and to plan the talks in order to keep to the time limits which will be enforced by the session chairs. Time limit for each paper is now 7 minutes. Presenters will be asked to summarize and conclude at the 6-minute mark of their talk. Discussants will present for 3 minutes and will be asked to state their 2 main questions at the 2-minute mark of their comments. Audience questions will be held to 3 minutes and Closers will be held to 2 minutes. Please respect the other presenters by keeping to the time limits. We wish to succeed at completing all presentations.
Presenters, please bring your presentation on a thumb drive or laptop. We will have a AV tech from Freeman AV handling all the loading of presentations (Power Point, etc.). We will have a stage, podium and mic set up as well as mic in the audience for questions. Timing between each abstract is 15 minutes total (7 min presentation, 3 min discussion, 5 min Q&A and closer).
If you are using presentation software (optional) consider organizing your slides as follows:
7 min = 7 slides.
1 slide: identify problem and background.
1 slide: state objective of study.
1 slide: identify patient selection.
1 slide: state methods of data collection.
1 slide: main outcome result.
1 slide: secondary outcome result.
1 slide: state conclusions.
NOTE: The moderator will be strict on giving a 1-minute warning at 6 min and cutoff for talk at 7 min.
Discussant comments are also strictly timed to cutoff at 3 min with a 1-minute warning.
Format for discussant: 3 slide presentation (optional).
Slide 1: Identify main outcome and relevant comments (e.g. other studies).
Slide 2: State importance of the problem and how the study is applicable to patient care.
Slide 3: Formulate 2 pertinent questions to which the authors can respond.
In addition to giving your discussion immediately following the assigned presentation, you will have the opportunity to submit your discussion for publication in the NPSA edition of the American Journal of Surgery. Your completed discussion (limited to 500 words with at most 2 references) should be submitted via the EVISE online manuscript submission website on or before Monday, November 20th. You will receive an email invitation from the EVISE system that will contain a link to submit your discussion. Your discussion should focus on the merits of the presentation and applicability to clinical practice, or the translatability of any animal or basic science presentations.
Answer questions from discussant and audience.
Address main limitations of study and future directions.
Closer comments will be timed to end the 5-minute Q&A with a 1-minute warning.
2. Manuscript Submission
All accepted abstract authors have the opportunity to submit your manuscript for publication in the NPSA edition of the American Journal of Surgery. Your completed manuscript should be submitted via the EVISE online manuscript submission website on or before Monday, November 20th. You will receive an email invitation from the EVISE system that will contain a link to submit your manuscript. Please ensure the manuscript conforms to all of the guidelines provided in the author instructions and manuscript formatting sections. Your manuscript will undergo blinded peer-review and you will then receive a decision email notifying you of the Editor's decision.
The instructions on manuscript for submission to the American Journal of Surgery are found on weblink: http://www.americanjournalofsurgery.com/content/authorinfo#idp1616576
Affiliated Societies must limit the text and references for any and all papers according to their contractual page count to avoid page charges. No more than 5 tables, figures, or combination thereof, will be considered. There should be no more than 40 references. Authors of accepted society manuscripts should refer to the SUBMISSION CHECKLIST before submitting a manuscript to their society/association recorder. Recorders of each society are encouraged to delete irrelevant comments, needless repetition, polite fillers, and condense rambling statements when editing the discussion.
MANUSCRIPTS should be typed, doubled-spaced, on 8½ × 11-inch paper with 1-inch margins and should not exceed a total of 15 pages, excluding simple tables and figures. Limit references to no more than 40. Number all pages, beginning with the title page. The style of writing should conform to acceptable English usage. Readability is a factor in the acceptance of all papers. Strive to enlighten, not to impress. Avoid medical jargon, unnecessary wordiness, and overlong sentences. Authors are encouraged to view Strunk and White's Elements of Style.
All manuscripts should include Research Highlights. Research Highlights are a short list of bullet points that convey the core findings and provide readers with a quick textual overview of the article.
Include 3 to 5 bullet points.
Each bullet point should be a maximum of 85 characters, including spaces.
Only the core results of the paper should be covered.
Brief reports must be limited to 7 double-spaced typed pages, including the title page, structured abstract, and reference pages. Use no more than 3 tables, illustrations, or combination thereof. Limit references to 10. Do not use subheadings within the text, such as Materials and Methods, Results, and Comments.
This journal operates a single blind review process. All contributions will be initially assessed by the editor for suitability for the journal. Papers deemed suitable are then typically sent to a minimum of two independent expert reviewers to assess the scientific quality of the paper. The Editor is responsible for the final decision regarding acceptance or rejection of articles. The Editor's decision is final. More information on types of peer review.
Use of word processing software:
To avoid unnecessary errors, you are strongly advised to use the 'spell-check' and 'grammar-check' functions of your word processor.
Subdivision - unnumbered sections. Divide your article into clearly defined sections. Each subsection is given a brief heading. Each heading should appear on its own separate line. Subsections should be used as much as possible when cross-referencing text: refer to the subsection by heading as opposed to simply 'the text'.
State the objectives of the work and provide an adequate background, avoiding a detailed literature survey or a summary of the results.
2. Material and methods
Provide sufficient detail to allow the work to be reproduced. Methods already published should be indicated by a reference: only relevant modifications should be described.
Results should be clear and concise.
This should explore the significance of the results of the work, not repeat them. A combined Results and Discussion section is often appropriate. Avoid extensive citations and discussion of published literature.
The main conclusions of the study may be presented in a short Conclusions section, which may stand alone or form a subsection of a Discussion or Results and Discussion section.
Essential title page information
• Title. Concise and informative. Titles are often used in information-retrieval systems. Avoid abbreviations and formulae where possible.
• Author names and affiliations. Please clearly indicate the given name(s) and family name(s) of each author and check that all names are accurately spelled. Present the authors' affiliation addresses (where the actual work was done) below the names. Indicate all affiliations with a lower-case superscript letter immediately after the author's name and in front of the appropriate address. Provide the full postal address of each affiliation, including the country name and, if available, the e-mail address of each author.
• Corresponding author. Clearly indicate who will handle correspondence at all stages of refereeing and publication, also post-publication. Ensure that the e-mail address is given and that contact details are kept up to date by the corresponding author. • Present/permanent address. If an author has moved since the work described in the article was done, or was visiting at the time, a 'Present address' (or 'Permanent address') may be indicated as a footnote to that author's name. The address at which the author actually did the work must be retained as the main, affiliation address. Superscript Arabic numerals are used for such footnotes.
For clinical, experimental, and brief reports should consist of four paragraphs labeled: Background, Methods, Results, Conclusions. Review article abstracts should be labeled: Background, Data Sources, Conclusions and surgical pharmacology articles require unstructured abstracts. No abstract should exceed 150 words. A short 2- to 4- sentence summary for the table of contents and list of keywords should be included on separate pages.
Highlights are mandatory for this journal. They consist of a short collection of bullet points that convey the core findings of the article and should be submitted in a separate editable file in the online submission system. Please use 'Highlights' in the file name and include 3 to 5 bullet points (maximum 85 characters, including spaces, per bullet point). You can view example Highlights on our information site.
Immediately after the abstract, provide a maximum of 6 keywords, using American spelling and avoiding general and plural terms and multiple concepts (avoid, for example, 'and', 'of'). Be sparing with abbreviations: only abbreviations firmly established in the field may be eligible. These keywords will be used for indexing purposes.